Reasons Print Audits are Essential

With the fast growth rate of business operations today, most companies end up overlooking their printing processes with the mindset that it is not that important. Well, according to data, most enterprises spend around 3% of their revenue on printing costs every year. For a huge organization, this is a large cost, but one that can be avoided. This is where print audits come into play.

What’s a Print Audit?

Well, this is a print management solution that gathers data on the combined cost of ownership from your printing devices within the workplace. Simply put, it is a process that helps you get a better insight into your current cost waste. It tells you how much you’re spending on printing, volumes being generated across the printing fleet and more specific data like which printers are used the most.

Ultimately, this audit enables you to focus on getting an ROI in your printers.

So, why should you consider print audits?

To Save Money

Cost is usually the driving force behind most of the business decisions. Looking at all the copiers and printers in your company allows any weakness like expensive and inefficient devices to be targeted and allows you to implement an improved print strategy more quickly.

It can also make it easier for your business to run all copiers, printers, scanners and multifunctional devices as one group, thus keeping only the most efficient ones running.

To Save Time

Ascertaining that all printing devices are running at their best reduces the time spent waiting for prints and also minimizes downtime. A managed print service can also help you implement an ideal document management system, thus reducing the amount of time that employees spend looking for documents, streamlining workflow.

To Increase Marketing Success

Taking control of your printing and implementing a strict print strategy can help limit colour printing to just the important documents. Limiting draft document copies to black and white and eliminating unnecessary printing will not only reduce your costs, it can also allow you spend more (by always using colour) on important marketing documents. By the way, did you know that using colour can reduce errors by 80%, as it increases the ease of reading. It is also said to increase brand retention.

Environmental Factors

Evaluating the print operations in your company contributes to reducing the environmental impact of your company. This is by reducing electricity consumption as well as consumables like ink and paper.

Improved Security

Printing also to pose a security risk for enterprises, whether it’s sensitive documents ending up in the wrong hands, sending print jobs to the wrong printer or a data breach as a result of a compromised printer.

Performing print audits allows you to recognize vulnerable points and implement improved security measures.

Print Management

Once you know the company’s printing costs and habits, it will be easier to benchmark those amounts and keep track of them in the future. Ideally, you can be able to create limits, reduce the use of ink and print volumes and even send print jobs to the best printers.

Long-term Benefits

Print audits ideally provide long-term benefits to your business as they will cause your business to put management systems in place, providing ongoing monitoring as well as support. This is an investment that will pay for itself in the long haul through security, efficiency and increased savings.

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The General Data Protection Regulation is currently undergoing the Ordinary Legislative Procedure within the presently Union legislative bodies. As the name suggests, this is the presently common form of legislation creation as 89% of all proposals between 2009 and 2014 underwent this process.Currently, the GDPR has just reached an agreement in the informal negotiation stage referred to as the “Trilogues” following the adoption of the first readings by both the Parliament and the Council. The following article will outline the parties involved in the legislative process, what exactly this arrangement has been through thus far, and what is yet to come.

There are three European authorities formally responsible for the legislative process, and two advisory bodies worth noting for their definitive relation to data privacy:

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The European Commission is the EU’s executive body. It represents the interests of the European Union as a whole through a total of 28 commissioners, one from all member state, and 23,000 staff members. The body works on the basis of collective decision-making in order to complete its roles of proposing legislation, Find definition, audio pronu European law (with the help of the Court of Justice), representing the EU internationally, setting objectives, and managing EU policies and the budget

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The European Parliament is the only body whose members are directly elected by the citizens of the EU. It’s aim is to defend democracy and represent the interests of the people. It holds powers over superficial legislation, the EU budget, and the President and appointments of the Commission. It is made up of 751 members, elected to five year terms, with representation based upon the population of each member state

The Council of the Ministers of the European Union represents the governments of each member state. Its shares the power of adoption for legislation and the budget with Parliament, and also harmonize policy for the individual member states as well as foreign and security policy for the Union. Based on proposals from the Commission, the Council is the authoritative body to close and sign off on international agreements. The council meetings are attended by representatives (either ministers or state secretaries) who have the right to commit their countries and cast their vote.